Policy and procedure

Grant Making Policy

By November 17, 2016 No Comments


Grant making policy – Freshtime Futures Trust

  1. Purpose

1.1 This purpose of this policy is to set out the principles, criteria and processes that govern how the Freshtime Futures Trust makes grants across all fund types

1.2 A grant is defined as a financial award made by the Foundation from its funds to support charitable activities, usually to registered charities or charitable community groups, but sometimes to other bodies or individuals.

  1. Introduction

2.1 The Freshtime Futures Trust is currently applying to be a registered charity to benefit young people particularly, although not exclusively, in Lincolnshire. It is governed by a board of trustee.

2.2 The trustees have two main routes to govern the Freshtime Futures Trust grant-making.

  • Grant-making criteria which provide the public statement of the activities the trustees wish to support in furtherance of the Trusts charitable objectives. The criteria also include those activities which they do not currently wish to support because the trustees do not consider them to be in line with the Foundation’s purpose. The trustees accept that they will on some occasions make grants outside the published criteria but that in all such cases the activity supported will be charitable in law.
  • Grant-making processes which set out in broad terms how decision-making is carried out for different types of funds.
  1. Governance principles

3.1 The principles which underpin the trustees’ governance of the Trusts grant-making take into account the scale of grant-related activity and strike a balance between direct involvement in decisions, and efficient, responsive customer service for applicants and donors.

3.2 The governance principles are as follows.

  • The Board of trustees has ultimate responsibility for all grant-making decisions in line with the Freshtime Futures Trust charitable purposes and any restrictions agreed with donors and funding partners.
  • All trustees understand the Trusts grant-making principles and processes and have opportunities to engage in and learn from grant-making activities.
  • The trustees reserve the right not to approve any recommendation or nomination if, through its decision-making, it determines that the resulting grant would not be charitable, or would conflict with the Trusts stated policies or damage its reputation.
  1. Grant-making criteria

4.1 The aim of the grant-making criteria is to provide clear information from the trustees to those individuals and groups who want to apply for grants.

4.2 Clear guidance on criteria for applications from individuals and groups is a part of this policy and set out at Appendix 1.

4.3 The trustees wish to make grants to individuals in the Lincolnshire area and not get involved with supporting other local charities but in some cases this may be acceptable and will be judged on a case by case basis.

4.4 The trustees are mindful of the aspirations, regulatory framework and focus of Community Interest Companies and other social enterprises. The Trusts approach is to consider helping such organisations, where there is a sound business plan, with start-up or expansion. The Trust will not support the running costs of CICs and other social enterprises which should be covered by sales of goods and services.

4.5 Trustees expect that grants will normally achieve one or more of the following outcomes:

  • Give an individual a helping hand in their lives with regards to sport or the arts
  • Help to provide experiences that will give the individuals involved sufficient life skills to succeed in life
  • If money is given to local charities this will be used to directly help groups or individuals and not be used in the running of such charity

4.6 The lowest amount that a grant will normally be made for is £100. There is no upper limit but applicants should be mindful of the trusts average grant size.

  1. Grant-making processes

5.1 In setting grant-making processes, the trustees have determined they should be transparent and address the interests of both applicants and the trust.

  1. Variations to this policy

6.1 The Board of trustees may vary the terms of this policy from time to time.

Version 1.0 to be approved by trustees at the next trustee meeting.



Who can apply?

We make grants to children and young adults aged between 11 to 25 years old in the Lincolnshire area.

Any individual who applies must have a UK bank account to apply as no cash money will be given all grants will be paid in either cheque or bank transfer.

Community Interest Companies or other social enterprises with a sound business plan can apply for help, but we do not support running costs, which should be covered by sales of goods and services.

Please note if you have previously had a grant from us we will not consider any new application unless your situation as changed or new information is available to support your application.

Which area do I need to be in to apply?

Our general Freshtime Futures Trust grants are for activities Lincolnshire only. If you live in this area you can apply for a grant.

Some funds may provide support across different areas of England. When this is the case, there will always be a call for applications stating the area which is eligible.

What sort of support is available?

Through our grants, we are interested in supporting:

  • Young individuals that want to change their lives for the better
  • Groups that are supporting young people within our age range of 11 to 25 years of age

General Freshtime Futures Trust grants are usually for amounts under £5,000. The minimum grant is usually £100. Grants can be towards providing courses or apprenticeships, Transport to and from a place of learning or work,

Occasionally we may make larger awards but all grants will be based on the total amount of funds available throughout the year

In all cases, you must have a strong case for support. That means being able to explain what you will do with the grant, how you know the funding will make a difference to your life.

We will not fund requests to support:

  • Contributions to general appeals or circulars;
  • Religious activity which is not for wider public benefit;
  • Public bodies to carry out their statutory obligations;
  • Activities which solely support animal welfare;
  • Activities which have already taken place.
  • Grant making by other organisations

When will I get a decision?

We take up to six weeks to make a decision. We will let you know if you have been awarded a grant or not.